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Assistant to Executive Affairs (f/m)

IST Austria am 15.09.2018 in Wien, Wien Umgebung und Klosterneuburg

Grow with us. Support excellent research.

IST Austria is a constantly growing international institute for conducting frontier research in the life, physical, and formal sciences, located in Klosterneuburg on the outskirts of Vienna. As employees of the administration and the Scientific Service Units, we strive to support IST Austria's scientists in performing excellent research.

Assistant to Executive Affairs (f/m)


This assistant position offers the possibility to join the unit Executive Affairs, which harbors the functions Legal Affairs, Internal Audit and Organization, Processes & Project Management, along with being the first point of contact for all matters concerning the responsibilities of the Managing Director. It provides the opportunity to work at the center of the administration, dealing with a broad and diverse range of tasks and issues.

  • Support of the Managing Director and the Head of Executive Affairs in all conceptual, organizational and administrative matters
  • Data research and analysis for the compilation of reports and presentations
  • Preparation and drafting of internal and external corporate documents (e.g. minutes, reports)
  • Supporting the communication of the Managing Director to staff, stakeholders, cooperation partners and other external contacts
  • Ensuring efficient and smooth office operations incl. preparation and follow-up of meetings and maintaining a well-structured filing system for paper and electronic documents
  • Scheduling of meeting and appointments
  • Completed higher education
  • Excellent command of English and German & strong office computer skills
  • Proven work experience as a management assistant; experience in an international environment is a plus
  • Analytical thinking to become quickly familiar with a wide variety of topics and to produce well-structured and concisely written documents
  • Excellent communication and organizational skills
  • High degree of commitment, proactivity and service oriented attitude
  • Position requires a high degree of confidentiality
IST Austria
  • Offers challenging positions in a dynamic and growing organization
  • Supports learning and development
  • Provides flexible working times
    and numerous fringe benefits
  • Promotes an international and
    open culture
  • Supports an appreciative and respectful work environment
  • Values diversity and is committed to equality
  • Free Shuttlebus for employees (Departing from Heiligenstadt,
    travel time: about 22 min.)

To apply for this position send your application in one combined pdf (including CV, certificates and references) by e-mail to:


We offer a minimum salary of EUR 2,400 gross/month, with possible overpayment depending on education, qualification and work experience.

Institute of Science and Technology Austria | Am Campus 1 | 3400 Klosterneuburg | +43 (0)2243/9000 0 | www.ist.ac.at
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Titel Assistant to Executive Affairs (f/m) Dienstort Wien, Wien Umgebung und Klosterneuburg Unternehmen IST Austria
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Beschäftigungsart Vollzeit Position ohne Personalverantwortung Gehaltsangabe 2.400,00 € /brutto
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